In perfect conditions, the iCloud sync process should only take a few seconds. If it feels like it’s taking forever, though—or you’re simply as impatient as I am—here are a few simple steps to get things running efficiently.
For optimal backup speed, make sure that all your devices are connected to solid wifi or cellular connection. Whatever your battery percentage, it doesn’t hurt to plug your device into power, especially if you’re trying to sync a lot of data.
Connect to the same wifi
In addition to needing a strong network connection, make sure the devices you want to sync are connected to the same network. This way, iCloud can transfer data directly between the devices instead of taking a “detour” through the iCloud servers.
First, make sure your account has enough available space in iCloud. Tap Settings > [your name] > iCloud > Manage Storage, which will list how much iCloud storage you’re using and which apps are eating up the most storage. Consider deleting seldom-used apps that are taking up space, or you can upgrade your iCloud storage plan to hold more data.
Get closer to iCloud Servers
Your physical distance from Apple's iCloud servers impacts sync times. The closer you are to Apple's iCloud servers, the faster the transfer of data. Location of these servers is outside of your control, but it can explain slower syncing if you live in more remote areas.
You can also double-check that iCloud services are working correctly by visiting Apple’s System Status page to make sure there aren’t any software issues out of your control for the time being.
Check that sync is turned on
iOS: Settings > Apple ID > iCloud > iCloud Drive. Toggle iCloud back to “On.”
iCloud > ensure all the iCloud services you want to sync are checked.
[your name] > iCloud > iCloud Backup > Back Up Now. This is also how you can check the last time your device was successfully backed up.
Select the app on your iOS device. For Calendars, tap the Calendars button at the bottom of the page; For Contacts, select Groups. On the next page, drag the screen down until the spinning activity icon appears at the top. The activity icon should spin briefly, and you should find iCloud has synced your calendars for you.
Log out of iCloud and log in again
A word of warning: Before logging out, make sure everything is backed up. A faster iCloud sync won't be worth much if you accidentally lose unsaved files while logging out.
Try this shared folder hack
Here’s how to create a shared iCloud folder. Try it out and report back, and may all your devices be in sync from here on out.
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