So, if that sounds like you, you absolutely are a Mac power user, and I'm here to share some tips that have helped me optimize my workflow over the past few years. From setting up automation routines to save time, to a faster way to launch apps, there's something in this guide for everyone who uses a Mac.
And if it still doesn't suit your workflow, you can always replace Spotlight with a better alternative such as Alfred or Raycast.
Try advanced Spotlight features
Credit: Pranay ParabSpotlight > Results from Clipboard, and access it by using the keyboard shortcut Command-Space-4.
One of the most common annoyances with the Mac is that it doesn't easily let you set a different volume level for each app. If you find that app notifications are too loud and getting in the way of your video viewing experience, the easiest workaround is to use an app to set a custom volume level for different apps. The free Background Music app does a decent job with this, and if you're willing to pay for a much more polished experience, you should get SoundSource ($45).
Optimize your window tiling setups
Desktop & Dock > Windows, too, so be sure to check them out.
While macOS' built-in window tiling features work just fine, the implementation isn't as polished as that on third-party apps, which also offer lots of advanced features that Apple does not. Free window management apps such as Loop and Rectangle offer many more window positioning and layout options. If you're willing to pay, apps such as Moom ($15) and Rectangle Pro ($10) are even better, as they have support for precise custom layouts, and handling multi-display setups, too.
Make the most of your Mac's display notch
Credit: Pranay ParabThe humble Option key on your Mac's keyboard holds the secret to many hidden features. Hold the Option key and click the clock icon in your Mac's menu bar. You'll notice that this toggles Do Not Disturb mode on your Mac. It also reveals advanced wifi network information, shows more export formats in Preview, and has several more tricks that only appear when you press the Option key while opening menus from the menu bar.
You can customize the dock
Your Mac's dock is a great place to keep the apps that you use the most, so that you can launch them quickly. However, there are lots of fun ways to customize the Mac's dock to make it even more useful. Once you've cleaned up the dock by removing apps you don't use and replacing them with ones you do, you can also add spacers to organize the dock and use folders to group multiple apps in one icon. All these options are built into macOS, but third-party apps let you access even more options. The free TinkerTool app makes it easier to add spacers and has extra dock customization options, while uBar ($30) gives you the freedom to completely change the look and feel of the dock. If you're really missing Windows, uBar lets you replace the dock with something that looks like the Windows 11 taskbar, too.
The screenshot tools are great
Credit: Pranay ParabIf your Mac's storage is full, it'll slow down a lot, and eventually you may experience a system crash. That's why it's important to keep some free space at all times. Your Mac has an easy built-in way to free up storage space now. Go to System Settings > General > Storage to get started. If you just pay attention to the recommendations on this page, you'll find it easy to clear out lots of storage space in just a few clicks. Beyond that, don't hesitate to enable automatically deleting files in Trash on your Mac.
Back up your photos to local storage
Everyone knows about iCloud and uses it to back up photos to the cloud. My only issue with this approach is that iCloud is a sync service and not a true backup option. If you delete iCloud photos from your iPhone, they'll be deleted from all other Apple devices, too. To safeguard against accidental photo deletion or losing your precious memories, I recommend backing up your photos to a second location. Parachute Backup ($5) is an excellent Mac app that backs up your iCloud photos to an external drive . I recently used Parachute Backup to back up over 12,000 photos to a hard drive on my home network, and it did the job flawlessly in around 2 hours.
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