Keyboard shortcuts are combinations of one or more keys pressed in unison that invoke a command that would otherwise have to be clicked on from a menu (or by typing into a command-line interface). Some keys on your keyboard, like the Function Keys (marked F1, F2, etc at the top of most keyboards) or the Windows Key will invoke commands all by themselves. Others are combined with the Control Key (on Windows machines, sometimes abbreviated as CTRL) or the Command Key (on MacOS machines, sometimes abbreviated as CMD) in various ways to make the magic happen. Other keys typically involved in keyboard shortcuts include the Shift keys, ALT keys, and Option key in MacOS.
Universal shortcuts
Some keyboard shortcuts operate in Windows, MacOS, and even Linux environments. They’re also the absolutely essential keyboard shortcuts you should be using to make your life just a little easier:
CTRL/CMD+A: This will Select everything on your screen.
CTRL/CMD+V: This will Paste whatever’s in your clipboard into a text file or a folder. In Windows, you can also use SHIFT+Insert.
CTRL/CMD+W: This will Close whatever is the main focus on your screen at that moment.
CTRL/CMD+P: Will bring up your system’s Print dialog to send your file to the printer.
CTRL/CMD+S: This will Save your current document. In the days before autosave functionality was standard, hitting this shortcut every few minutes was an essential practice. Usually, adding Shift to this (Shift+CTRL/CMD+S) will save a copy under a new file name.
CTRL/CMD+O: Will trigger the Open dialog for the current application.
ALT+F4: Pressing the ALT and F4 keys together will quit the current application you’re focused on. This is slightly different from CTRL+W, which closes the current document, though sometimes closing the document also closes the application itself, so there’s some confusing overlap here.
WIN+Down Arrow: This will minimize your current window.
WIN+Left or Right Arrow: This will snap your current window to the left or right of the screen.
F2: Pressing the F2 function key will usually open the Rename dialog for a file.
MacOS-specific shortcuts
Option+Delete: Like CTRL+Backspace, this deletes the word to the left of your cursor.
CMD+H: Hide the current app. Option+CMD+H+M will hide all apps, similar to WIN+D in Windows.
CMD+Comma: This will usually bring up the application’s preferences menu.
There are plenty more than these, but if you can start using these key combinations in your everyday work, you’ll definitely see an improvement in efficiency and a reduction in computer-related rage.
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