Google Keep is one of the best note-taking apps around, managing to cram a lot of useful functionality into a clean, simple interface that's basically a collection of colored digital sticky notes you can put to whatever use you like. It couldn't be easier to create or access notes on Android, iOS, or the web, but even if you're a long-time Google Keep user, you might not have found all the features available just under the surface—and this list of tips and tricks will get you caught up.
This one tops the list of unknown Google Keep features that most anyone can appreciate: You can use it to share notes with other people, just like you're sharing a Google Doc. There are lots of ways this can be helpful, including family note-taking—for vacation packing, for example, or managing grocery lists.
If you've got a shared grocery list for the family, then there's less chance of someone buying milk when someone else has already picked it up, for example. To share a note, click the collaborator button that looks like a portrait picture (on the web), or tap the three dots (lower right) then Collaborator (on mobile).
Use Gemini to fill out a note for you
Gemini can help you with note creation. Credit: LifehackerThis is a handy feature that's unfortunately rather limited: It only works on Android, only applies to list notes, and requires an AI subscription plan from Google. But if you meet all of those criteria, you can get Gemini's help with lists: Tap the + (plus) button, then List, then Help me create a list.
You can then prompt Gemini to create a list for you—things to do on a trip to New York, or a back-to-school shopping list for a 10-year-old, or the best horror movies of the 1970s, or a to-do list for planning a 30th wedding anniversary. The prompt can be just about anything you like, and Gemini will then return a list for you to work with.
You can quickly create drawing notes in Google Keep on the web and mobile, but what you might not have realized is that if you write notes using your finger or a stylus, the app can read the text within them. The handwritten text will be included in Google Keep search results, provided your writing is legible enough.
Undo mistakes or reuse notes with version history
Version history is something you don't always get with this category of app—looking at you, Apple Notes—and in Google Keep, it means you can go back to earlier versions of a note if you need to. Maybe you've checked off a whole number of items you shouldn't have, or want to revert to the earlier version of an idea, or you want to reuse the entire list.
To use this feature, you have to be using Google Keep on the web. Click the three dots by a note, then Version history: You get a list of previous versions of the note, and can download them in HTML form. There's no way to actually overwrite the current note with an older version, but you can copy and paste the text in from the HTML file.
Take voice memos on the go with audio notes
Voice notes can be recorded on mobile. Credit: LifehackerThis was one I didn't find for a long time because I tend to mainly use Google Keep on the web, and this option is exclusive to the mobile apps. If you tap the + (plus) button then Audio on Android, or the mic icon at the bottom of the interface on iOS, you can create an audio note (which then appears on the web app too).
This is best for recording quick thoughts when you're on the move and can't type out a note like you normally would. On the newly created note, you get a mini player to listen to the audio, as well as a text transcription of what you've said (which you can edit if something wasn't accurately transcribed).
Google Keep has a labels system that lets you keep your notes in the order you prefer: You can add or edit the labels associated with a note via the three dots in the corner, and the labels you use are entirely up to you. You can then navigate by label via the left-hand navigation pane (click or tap the three horizontal lines, top left, if you can't see it).
But there's hidden functionality here: Each note can have multiple labels, which gives you even more flexibility when it comes to configuring your filing system. You could have labels for both "work" and "personal" notes, and then subdivide those categories with further labels—so maybe "vacation," "shopping," "money," and "family" in the personal category.
Use smart search to find note categories
Select the search box at the top of the Google Keep interface and you'll see a Things section (click or tap More to see the full list). This vague header collects labels that the app has applied in the background based on the contents of your notes, and can include categories such as Groceries, Places, Travel, and Movies.
Even if you don't have your own label system in place, you can use these automatically applied categories to sift through your notes—maybe if there's something you've written down but can't remember where. For my notes at least, the searches seem to match up pretty well with the content of my notes.
If a note starts to get too big and complex for Google Keep, you can turn it into a Google Doc without affecting the original note. On the web, click the three dots in the corner of a note, then choose Copy to Google Docs. You can then edit the new document in Google Drive independently of what's happening in Google Keep.
Add reminders so you don't forget about your notes
Attaching reminders to notes. Credit: LifehackerIf you're a heavy Google Keep user, notes can quickly pile up and get lost. One way to make sure you don't forget about a particular note is to flag it with a reminder. Tap the bell-shaped icon along the side of a note on the web or on mobile to specify the time and date of the reminder, which can be set to recur if needed.
You'll see the reminder information on the note itself, but the actual reminding is handed off to Google Tasks—if you open up Google Tasks, you'll see a reminder has been set. You can edit and delete reminders from Google Tasks as well as from Google Keep, with the changes synced across as needed.
Use a workaround to take notes on the move with Android Auto
Google Keep doesn't show up on the Android Auto dashboard, but that doesn't mean you can't take notes in the car—you just need to use Gemini instead. First, open Gemini on Android, tap the menu button (top left), then the cog icon, then Connected Apps to make sure Google Workspace (including Google Keep) is linked.
While in your vehicle, you can then say "hey Google" and issue a command like "create a note that says remember to buy flowers" to add a note to Google Keep. You can tap into the generative AI powers of Gemini, too—for example, you could ask it to create a checklist of ingredients for a lasagna while you're on the way to the grocery store.
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