Because the Mail app is built into all Macs, iPhones, and iPads, it becomes the default choice for many Apple users. For some, the simple interface is the biggest attraction, but that doesn't mean the Mail app is a simple piece of software. After decades of active development, Mail is full of powerful hidden features that are lurking just below the surface. These Apple Mail hacks can help you manage and organize your email—and hopefully reduce the stress that comes along with it.
Disable "categories" to restore Mail's original design
Credit: Khamosh PathakApple Mail automatically categorizes emails into categories like Primary, Transactions, Updates, and Promotions. Most of the time, Apple does a good job at this. But if you're used to the old Mail interface, shifting to these new categories can be jarring. Luckily, you can bring back the simplified interface at any time: Swipe to the end of the Category tabs to view the All Mail tab, which shows all your emails on one page. You can also disable the Categories view entirely. Tap the three dots at the top and switch to List View. On the Mac, click the three-dotted Menu button from the top toolbar and unselect Show Mail Categories.
Use custom swipe gestures to build routines for clearing your inbox
Credit: Khamosh PathakMail > Swipe Options. Here, you'll see Swipe Left and Swipe Right options. For each, you can choose between "Mark as Read," "Flag," "Move Message," and "Archive." If you heavily rely on a Flag and Archive method, use the left swipe gesture to Flag an email, and the right swipe gesture to Archive it. But you can configure these however you'd like.
Use "Remind Me" and "Mute" to deprioritize threads that you can't respond to yet
Credit: Khamosh PathakSimilarly, a long email thread that doesn't really concern you can get annoying. You can use the Mute feature to mute alerts from overactive threads. Press and hold an email thread from the inbox and choose the Mute option. (In the email view, you can find it under the Reply feature.) On the Mac, right-click on any email, and choose the Remind Me option.
Use Filters and Flags to prioritize your important conversations
Credit: Khamosh PathakWhen it comes to focusing on the important emails, combining Flags with Filters can really help. The Mail app lets you flag emails based on importance, including with custom colors. Each day, you can flag important emails in the morning and then filter out the rest to focus on the crucial tasks. You'll find the Flag option under the Reply menu in any email. Then, when you're in the inbox, tap the Filter icon in the bottom-left, choose the Filtered By: button, and switch to "Flagged." Now, the only emails you'll see in your inbox will be your flagged emails. On your Mac, you'll find the Flag icon in the top toolbar. To only see emails flagged with a particular color, go to the Flagged section in the sidebar, and choose the flag you wish to filter.
Use "Hide My Email" to protect your address
Credit: AppleiCloud+ Features > Hide My Email. The easiest way to use this, though, is in the email compose window. When you're drafting an email from your iPhone, iPad, or Mac, choose the "From" button and select Hide My Email, which will quickly generate a new address to send the message from.
Set up Undo Send to buy yourself time to catch mistakes
Credit: Khamosh PathakApps > Mail > Undo Send Delay and adjust the option to as high as 30 seconds. Now, every email you send will be delayed by 30 seconds, which gives you plenty of time to stop it from flying off. On your Mac, you'll find this option in Mail Settings > Composing > Undo Send Delay.
Create a new email message: Command + N
Forward selected email: Shift + Command + F
Move selected emails to the Junk mailbox: Shift + Command + J
Archive the email: Control + Command + A
Use smart mailboxes to automatically sort specific types of messages into one inbox (Mac only)
Credit: AppleTo start, go to Mail's sidebar, then click the folder icon next to "Smart Mailboxes" to create one. Give it a name, then set up conditions for filtering. For example, the first condition can filter based on email addresses, while the second can filter based on your project's keywords. Click "OK" to save it. You'll now see the new smart mailbox in the sidebar, containing only the emails based on your conditions.
Notifications > Mail > Customize Notifications > VIP and make sure that alerts and sounds are enabled. On your Mac, right-click a contact's name and choose Add to VIPs.
Set up rules to ensure spam and unwanted emails never reach you
Credit: Khamosh Pathak[Your Name] > iCloud > iCloud Mail > iCloud Mail Rules, then tap Add Rule and fill in your criteria. You don't have to move the emails to trash, either. You can also use this feature to automatically move emails to a certain mailbox, or to mark them as read.
Hence then, the article about 10 hacks every apple mail user should know was published today ( ) and is available on Live Hacker ( Middle East ) The editorial team at PressBee has edited and verified it, and it may have been modified, fully republished, or quoted. You can read and follow the updates of this news or article from its original source.
Read More Details
Finally We wish PressBee provided you with enough information of ( 10 Hacks Every Apple Mail User Should Know )
Also on site :