These days, though, texting, WhatsApp, Marco Polo and Facebook Messenger have made email look a bit stodgy, at least socially. But professionally, email is still royalty, and etiquette is crucial.
Yet, people often discount the sign-off part of the email, and instead focus on making the best first impression with the greeting and nailing the body. Dreizen shares that this is an oversight.
Certain email sign-offs make the wrong kind of lasting impression. To help you make the right one, Dreizen shares nine email sign-offs you should stop using in 2026, and why. Plus, she recommends what to use instead.
Related: 11 Best Phrases To Close an Email, Plus the #1 Way You *Don’t* Want To End Your Message
Fiordaliso/Getty Images
"This one presumes compliance before consent, which is a subtle form of pressure dressed up as gratitude," Dreizen explains. "It feels presumptuous when you mean to be collaborative."
"You're essentially telling the recipient that the decision has already been made—they just haven't caught up yet," she says.
2. "Warmly"
"This feels a bit too cozy for business interactions," she states. "Alternatively, it can feel performative or inauthentic. Real warmth shows up in the body of the email, not in the closing word."
"The exclamation point is doing a lot of heavy lifting here, and it's not succeeding," Dreizen notes. "The phrasing feels passive-aggressive and dismissive at the same time."
4. "Sent from my iPhone"
"Leaving it in tells people you didn't care enough to change it," Dreizen points out. "It implies the email was dashed off without much thought, which may or may not be true, but isn't an impression worth creating."
Gossip Girlended in 2012. And just like how the short-lived reboot went away, your use of this sign-off should too.
Related: How to Politely Say ‘I Already Told You’ in a Work Email, Etiquette Expert Reveals
6. "Let me know if you have any questions!"
"Inviting people to inquire more is great, but close your email with a sign off so people know you didn't just forget to keep writing," she shares.
Dreizen doesn't recommend using this one in your email's last line—or ever.
8. "As per usual"
Don't make this one your usual sign-off. Better yet, avoid using it altogether.
As with XOXO, "yours truly" is a no-go in Dreizen's book, especially for professional communication.
Related: An Etiquette Expert Is Begging People To Start Putting This One Thing in Emails
Which Email Sign-Offs You Should Use Instead
1. "Thank you"
"It says exactly what it means without dressing it up," she explains. "It works in almost any context precisely because it doesn't try to do too much. There's a reason it hasn't gone out of style."
"When you mean it, this sign-off does real work," Dreizen states. "It creates a sense of momentum without pressure, and it positions the relationship as ongoing rather than transactional."
3. "With appreciation"
"It communicates that you see the exchange as meaningful and is a great replacement for 'XOXO' or 'yours truly,'" she shares. "Authentic gratitude is always in style."
"It implies a relationship that continues past this email, which is often exactly the impression you want to leave," she explains.
5. [Your name, alone]
"Sometimes the strongest sign-off is no sign-off at all—just your name," she reports. "It's direct, self-assured and leaves nothing to misinterpret."
"If the email was warm, the name carries warmth," she states. "If it were serious, the name carries weight. It trusts the body of the email to do its job, which is exactly what a good sign-off should do."
Related: 9 Workplace Habits That Make You 'Instantly Unlikable,' According to Etiquette Experts
Source:
Genevieve (Jenny) Dreizen is the COO and co-founder of Fresh Starts Registry and a modern-day etiquette and boundaries expert. She's also the co-author of Simple Scripts to Support Your People: What to Say When You Don't Know What to SayHence then, the article about the 9 email sign offs you should stop using in 2026 according to an etiquette expert was published today ( ) and is available on Parade ( Saudi Arabia ) The editorial team at PressBee has edited and verified it, and it may have been modified, fully republished, or quoted. You can read and follow the updates of this news or article from its original source.
Read More Details
Finally We wish PressBee provided you with enough information of ( The 9 Email Sign-Offs You Should Stop Using in 2026, According to an Etiquette Expert )
Also on site :