Do you consider yourself a master of writing emails? Barely find problems when you proofread before hitting the “send” button? The truth of the matter is that a lot of people can relate to this; whether you work in a corporate company, own your own business or are in college, we all write emails on such a regular basis that we're "pros" at it. Or so we think. There might actually be phrases or words we use repeatedly, or that come across as unprofessional, without realizing it. This can hinder the essence of your messages, but unless you take a class in etiquette and professionalism, you wouldn't necessarily know that.Emails serve a major role in terms of clarity and tone when contacting someone, especially if you're reaching out to someone for the first time. Nikki Sawhney—an etiquette consultant as well as the founder and director of the New England School of Protocol—states that it is key for students and employees to maintain professionalism in their correspondences. “Emails don’t interrupt others like a call or a text does. However, writing an email demands attention and conveys a lot about the sender and their intent,” she tells Parade.If you ever ran into a situation where your email was never followed up on, or you were lost for words, it’s time to reconsider your proficiency game. And you can start with Sawhney's tip to stop using this one phrase in emails altogether.Related: 11 Best Phrases To Close an Email, Plus the #1 Way You Don’t Want To End Your Message
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4 Other Email Phrases To Avoid
Normally, when we send emails, we often tend to use the same language over and over again. It can become so much of a comfortable pattern that we don't really pay mind to how it can come across to those receiving our emails. Because of this, we usually have no intention of breaking out of that "comfort zone." But every receiver is going to carry a different level of communication, so it’s important to study their style and tone to ensure accuracy. Plus, you want to avoid sounding repetitive or like you're using a template to them every time you communicate. In terms of phrases that Sawhney advises people not to use as well, she suggests not using:
"Sorry to bother you" "I just wanted to" "If you don’t mind, could you""If that’s okay with you"If you want to sound more professional and assertive in emails, below are phrases that Sawhney swears by:
“How are you?" — It sounds direct.“Hope you had a nice weekend.” — It sounds friendly and warm.“Following up on our precious conversation” — This reads as professional and attentive.“Could you please…” — This is polite.“I look forward to collaborating” — This sounds excited and professional.“Please let me know if you have any questions or need any additional information.” — This says to the other person, "I’m here for you if needed."“I wanted to...” — This reads as direct and to the point.How Can People Stay Formal and Professional in Their Emails?
No matter what your profession is, emails are an essential method of communication. Struggling to maintain formality or professionalism in your messages can become harder later on, even if it’s something simple like sending a follow-up. There are many factors to consider when formatting these notes, such as tone, structure and grammar; all of these impact how they view your character and your sincerity.“The sender must understand who their audience is, what is the purpose of the email and what is the message that they are trying to convey,” Sawhney explains.She also states that treating an email like a “purposeful document” can ensure a positive attitude and direct transmission. “Communicating in [this] way reflects positively on you,” she states. “An email represents you, your professionalism, your character and how you are perceived.”Up Next:
Related: 13 Things People Say in Conversations That Make Them Instantly Unlikable, Etiquette Experts Warn
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Nikki Sawhney is an etiquette consultant as well as the founder and director of the New England School of Protocol.Hence then, the article about an etiquette expert is begging you to stop using this phrase in emails was published today ( ) and is available on Parade ( Saudi Arabia ) The editorial team at PressBee has edited and verified it, and it may have been modified, fully republished, or quoted. You can read and follow the updates of this news or article from its original source.
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