Lean process thinking, or lean manufacturing, is a production method that seeks to save time within the production process. The 5S technique is en elemental part of lean thinking, as are the 3 Ms. They are "muda," "mura," and "muri," and they all refer to kinds of wasteful practices that slow you down and keep you from being productive.
Identifying and eliminating the 3 Ms
Here’s what each of the three Ms is all about:
Mura is any kind of unevenness in your operation. Anything that isn’t uniform, regular, or scheduled is mura. Too much mura will result in muda. For instance, if you’re working on a bunch of tasks for a project at your job and your coworker is only working on one or two, it’s actually wasteful because you’ll be waiting around on them to keep moving forward with yours.
To eliminate muda, identify which unnecessary steps you’re taking in your work. Familiarize yourself with kaizen here, as it’s a process designed to get you to work efficiently. If you find that you’re often doing unnecessary tasks that don’t have much value in the end, like changing the colors and fonts on a presentation deck that’s already completed or constantly tweaking your emails before sending, consider that you might be giving yourself too much time to do them. Parkinson’s Law says that the more time you have to do something, the longer you’ll draw it out and complicate it. Reduce the amount of time you give yourself to complete certain tasks so the pressure of getting it done helps you focus only on the elements that are absolutely necessary.
Finally, to eliminate muri, assess your own burden at work. If you’re missing deadlines, feeling overwhelmed, not being given the right amount of resources, or having too much piled on you, you need to streamline what you’re working on so you don’t completely burn out. Try using the ABCDE method to give a ranking to all of your responsibilities. The A tasks are the most important, followed by the B tasks, but you’ll feel less overwhelmed once you realize the C tasks are optional, D stands for delegate, and E stands for eliminate. Delegate tasks to someone else if you’re overburdened—and don’t do unnecessary ones at all. Some burdens, like meetings, are unavoidable, but when possible, schedule yourself at least one day a week where you have no meetings. Remember to take regular breaks to stay productive, utilizing a method like the time-tested Pomodoro technique. If that method isn't working for you, try the MIT—or most important thing—technique, which helps you reframe your perception of your to-dos around the impact they'll have, not the amount of resources they'll take. Playing around with different approaches is a little time-consuming and might seem like its own kind of waste, but it's necessary to find a system that works for you.
Training yourself to recognize and eliminate these different kinds of waste will streamline your work, reduce your burden, and keep things running more smoothly so you can actually be productive, whether you’re building a Camry or a new investor spreadsheet.
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