This technique was developed by Jay Shirley about a decade ago. The blogger set out to enhance not only people’s productivity, but their daily enjoyability, too, This is important, as if you're miserable and unmotivated, you're not going to be especially productive. With this system, instead of prioritizing tasks only based on productivity or results, you also incorporate some of what you want to do, which helps round out your day without grinding you down.
Under “Must,” write down what you must do on a given day, whether it’s a smaller piece of a larger, long-term project or an item that is due in a few hours. (If you need help figuring out those pieces and when they need to be done on time to best serve your larger goals, try incorporating the kanban method.) “Should” tasks are those you ought to do for the future, but aren’t down to the wire on yet—or those that won’t be earth-shattering if you don’t get them done right away.
You complete each list in order. Getting through the things you must and should do leaves room for the things you want to do, and that pending reward can motivate you through the more rigid stuff.
When and how to use the “must, should, want” method
It’s also helpful for budgeting. Before you get paid or go shopping, make a list of what you must buy, what you should buy, and what you want to buy. Even seeing it written out like that will help you make better purchasing decisions.
To keep it all doable and manageable, challenge yourself to only put three to four things in every list on a given day. You’ll never get to the “want” column if you have nine “must” activities and seven “should” tasks, which defeats the point of the technique. Be discerning and if something isn’t a “must,” don’t pressure yourself; just make it a “should.” This approach is designed to inject some fun and reduce the stress from your typical to-do list, but it won’t work if you treat every task like an end-of-the-world necessity.
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