Prioritizing your to-do list is key to getting everything done. You need to make sure you’re allocating enough time to the difficult and important tasks but saving space for the little ones, too, all while not designating too much time, either. Try the ABC method for categorizing your responsibilities for the day. It's simple to implement and will help you make sense of your to-do lists.
“A” items are “must-do” tasks that are important or critical and have close deadlines.
“C” is for anything that is currently low priority, either because it has few immediate consequences or no near deadline.
How to incorporate this method into your work day
Go through your entire to-do list and start ranking every task as A-, B-, or C-level. Then figure out what you’re going to do with them. I recommend a method like the 3-3-3 technique, which involves three hours of deep work on a big project (one of your A tasks), the completion of three mid-level projects (there are your Bs), and some time left over for the little tasks (your C items).
You can also designate full days to certain tasks, especially if your A duties are really demanding. Theming your days helps you stay on-task for hours without worrying about other, less important responsibilities, so consider devoting an entire workday to your A work, the next day to B, and the day after that to C. Just remember to re-evaluate your lettering system every morning or so, since even C-level projects can suddenly turn into ones with A-level urgency.
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