If you're organizing Drive and need a single file to be accessible from multiple folders—such as across several projects—you don't need to move it or create multiple copies, which takes up storage space and prevents collaborators across separate teams from working in the same live version. Instead, leave the original where it is and create shortcuts in other locations. Right-click on any Drive file to bring up the options menu, then go to Organize > Add shortcut and select the destination folder.
Use URL shortcuts to quickly create account-specific new files
Another URL shortcut allows you to force shared file recipients to create a copy rather than gaining view or edit access to the original. This is handy for sharing templates, checklists, and other materials that users will need to edit while preserving the master version. Simply replace /edit or /view at the end of the sharing link with /copy, and recipients will be prompted to "Make a Copy" upon opening.
Upload new versions to overwrite existing docs without changing the sharing link
Upload new version to keep the same sharing link for the update.
Lock. (Note that you will also be unable to make edits until you unlock the file.)
Enable upload conversions to make .docx files into compatible Google files
General, scroll down to Uploads, and toggle on Convert uploads to Google Docs editor format.
Use advanced search operators to quickly find buried files
My personal Drive is a bit of a mess, making it hard to find older files I've forgotten the names of without scrolling back through a very long list of unorganized items. Advanced search operators are part of the solution because they allow you to narrow down by file type, owner, and date. Enter terms like type:, owner:, and before: or after: into the search bar followed by your parameters.
Use the Drive scanner to quickly digitize receipts and printed documents
You don't actually need yet another app for document scanning: Google Drive has that feature built in, so both iPhone and Android users can quickly digitize printed material to Drive simply by using their device's camera. Open the Drive app and select the Scan icon or the (+), then hit Scan document. Google will make minor enhancements, then you can select the name and destination and hit Upload. From there, your scanned receipts, contracts, and other files are searchable just like anything else in your Drive.
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