One of the best features of Sheets and other Google Workspace apps is that collaborators can make and view changes in real time. In some cases, though, you may not want to share your live spreadsheet, instead providing a clean copy or a downloadable CSV. With editable sharing links, you don't need to make copies or export manually. Simply replace /edit at the end of the link with /copy (for a clean duplicate) or either /export?format=pdf or /export?format=csv (for file downloads).
Create cell links to direct collaborators to specific cells or data blocks
Get a link to this cell/range. The link will be copied to your clipboard so it can be easily shared.
Apply conditional formatting’s custom gradients to see high and low values at a glance
Conditional formatting applies colors to your cells based on specific rules—for example, color-coding project statuses or deadlines based on due dates or turning negative currency amounts red while positive amounts display green. An extra layer of conditional formatting is custom gradients, which shades values based on a scale so you can see high and low ends of the range at a glance. To set this up, go to Format > Conditional formatting > Color scale and select the cell range, min and max values, and color gradient. Then press Done.
Set up custom terms and dropdown shortcuts in Sheets to simplify typed inputs
While Sheets doesn't have the same native text substitution feature as Docs (allowing you to set up shortcuts that automatically turn into longer text), there is a workaround using dropdowns. This way, you can quickly add longer inputs that you frequently find yourself typing out and formatting, such as addresses, phone numbers, category labels, and brand names. Go to Insert > Dropdown and enter the text you want to appear in the Option box. You can add multiple choices and color code them as well. (Alternatively, you can use the Smart Chip hack above and select Dropdown from the menu.)
Spelling > Personal dictionary.
Turn on data cleanup to remove duplicates and extra spaces from raw data imports
If you do need to import raw data from external sources (like CSVs) into your spreadsheet, Sheets can take care of some of the cleanup, so you don't have to manually remove duplicates from a huge dataset. Go to Data > Data Cleanup and select from Remove duplicates, Trim whitespace, or Cleanup suggestions.
Create a new form. This will pull up a form response tab in your spreadsheet (which can be renamed for the specific month) and an editable Google Form. Note that you'll need to publish the form in order to use it. If you have Workspace AI features, you can also have AI generate the form for you.
Use Google Translate commands to quickly translate cell contents
Sheets has a built-in Google Translate function, which allows you to convert text from one language to another without copying and pasting into another tool. Use this when you travel to create a dynamic, side-by-side phrase dictionary or apply it to a Google Form feedback sheet that receives inputs in multiple languages. Paste the command=GOOGLETRANSLATE(cell, "auto", "target_language") in which "auto" is the current language ("en" for English, for example). Then, highlight and drag across the row or down the column as needed.
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