If you receive an email (and email attachment) that is relevant to a conversation happening in Teams, you don't need to send it to others' inboxes, copy and paste, or download and upload to the correct chat or channel. Instead, you can forward it directly from Outlook to Teams, and both the email and attachment will automatically populate for recipients, who can click on the preview to see the full content in Teams. When viewing the email in Outlook on desktop, select Share to Teams in the toolbar and select Open Teams app. Then choose the destination, add an optional message, and hit Share. You can also choose to include or remove attachments before sending.
Pin your Teams window to sneakily multitask
If you are joining Teams calls and meetings from a public place—a coffee shop, co-working space, bar, poolside, etc.—you can enable voice isolation to make it seem like you're alone in a quiet office instead. The AI-powered feature recognizes your voice and blocks out other sounds, including other speakers. (Teams also has noise suppression for reducing background noise.) To use voice isolation, you'll first have to add a voice profile, which takes about 30 seconds and requires a quiet environment. The feature will activate in calls and meetings unless you turn it off.
Use live transcripts to catch up on meetings if you join late or space out
Record and transcribe > Start transcription > Confirm. If you're an attendee and you don't see the transcript window, you may need to go to the same menu and select Show transcript.
Join now. Recordings are saved in your OneDrive.
Use Loop components to collaborate without having to leave Teams
Teams has a forwarding feature that lets you send messages from one chat to another—instead of copy/paste, the original message, image, or Loop component appears directly in the recipient chat or channel. Earlier this year, Microsoft expanded forwarding to include up to five messages in a single bundle, which is sent as one message in the original order. You can use this to share multiple action items or pieces of feedback with another chat, and they won't get separated or lost in the feed. Hover over a message and select More options > Forward > Multiple messages, then check the boxes next to the messages you want to forward. Click Next, add the recipient's name, group chat, or channel, and hit Forward.
Use visual meeting timelines so you don’t have to watch an entire replay
When you join a Teams meeting on your computer, you can easily add your phone as a second device without screwing up the audio or needing to log out and in. Your phone can then be used as a static webcam, to show live video, or even to control a presentation on your primary device if you need to walk around the room. While you're in a meeting on your computer, open Teams on your phone and select Join call > Add this device. Your camera and mic will automatically be muted, but you can enable either or both as needed.
Delegate calls to Copilot for follow-up when you're too busy to answer
If you're busy, out of office, or simply want to screen Teams calls before you answer, you may need an AI receptionist. With its April 2026 update, Microsoft added a Copilot call delegation feature to Teams that can screen your calls (and block likely spam), collect the caller's intent, and determine how to respond. If the call is urgent, it'll be routed to you. If not, Copilot will schedule callbacks and meetings based on your availability. The feature is currently available as part of the Microsoft 365 Copilot Frontier program with support for Teams desktop and web (your language must be set to English).
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