Use the ‘OHIO’ Method to Manage Your Endless Tasks and Messages ...Middle East

There are a few different approaches you can consider to prevent this, but the "OHIO" technique is the one to try if you need extra help being decisive—though it's important to note that while it can ease your decision paralysis, it does have a few limitations worth considering.

You can broadly apply it to what you’re working by assessing your entire inbox, to-do list, or other group of tasks all at once. Prioritize the tasks in order of importance using a system like the Eisenhower Matrix or ABC method. (If the workload isn’t too complex, feel free to prioritize them quickly on your own without a fancy system, but I'm a big fan of customizing hyper-specific productivity techniques to meet my needs.) Then take immediate action on each, starting from the top. Either delete them, delegate them, do what they say, or defer them, using the 4D method.

The OHIO method and emails

Emails are harder to prioritize than a to-do list, so you may struggle to determine which one you should jump on first. Instead of implementing the OHIO method in the moment every moment, set aside time every morning and afternoon to go through your messages and, of course, only handle them once. (You can use time boxing and time blocking to make sure you do this at the same time every day, plus a 3-3-3 to-do list to make sure you have time to prioritize the task.) Try a half hour at the start of your workday, a half hour after lunch, and 15 minutes just before clocking out. If you base your approach on time, rather than a prioritized list, you’ll still be able to open each message and handle it, but won’t be swamped by having to do that every time you get a new alert.

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