When you’re jumping into a complex project, it can be hard to know where to begin—but not if you’re using the “action method,” a productivity technique that requires you to view everything you do as a project. A “project” could be cleaning your house, presenting in a meeting, or answering all of your lingering emails. Basically, it's any larger task that can be broken down into smaller ones, whether personal or professional. The aim of this change in your mindset is to provide a structure for every task you need to complete, so you spend less time battling disorganization.
As noted, the action method seeks to help you increase your productivity and work more effectively by organizing your daily tasks, as well as your longer-term goals, into projects, then breaking those projects down into actionable steps. The basic framework comes from Scott Belsky, who laid out the method in his 2010 book Making Ideas Happen: Overcoming the Obstacles Between Vision and Reality.
The name "action method" hints at that, but it's a little more involved than other action-based productivity techniques like "eat the frog" or the two-minute rule. With those methods, your overarching directive is to dive in on major tasks right away, and with relatively little thought. They are, in essence, about action—but the action method itself involves more planning, as counterintuitive as that might seem.
How does the action method work?
Action steps are the specific tasks you need to get done, and ones that have actions behind them—like the steps it takes to prepare a presentation or clean the living room. If your overall goal is to clean the house before your mother-in-law arrives in five days, your action steps might include buying materials you're low on or structuring a schedule for how and when you'll tackle different rooms.
Back-burners are more nebulous goals that don’t need to be accomplished right now and can be lofty, but should use the action items as a foundation. For instance, if the goal of the presentation in your action column is to secure a new client, a back-burner can be to secure 10 new clients by year’s end. Cleaning the whole house and keeping it clean can be a back-burner, too. By designating back-burners upfront, you keep the momentum going. You're not just cleaning before your MIL gets there, in this case, but laying the foundation to maintain an all-around cleaner home long after she departs and using her arrival as the actionable jumping-off point. Eventually, longer-term, more sustained cleaning projects will replace the more immediate ones in your "action" and "references" tabs.
In this way, the method shows you the exact steps you need to take immediately to cross an item off of your list, but also illustrates how those efforts ladder up to your larger goals—but there are some potential pitfalls to keep in mind. For example, it doesn’t help you prioritize between projects. For that, fold in a prioritization technique like the ABC Method or Forster’s Commitment Inventory, which can help you determine which projects and steps to tackle first. Also, knowing what needs to be done is only half the battle, so familiarize yourself with concepts like the Yerkes-Dodson law, which dictates when you will feel most productive in relation to your deadlines, so you can slot in your action steps when they make the most sense.
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