I have never encountered anything I couldn’t do with Google Docs, from signing a contract to seamlessly working with huge groups of collaborators. There are other, smaller hacks for the word processor that you may not even know about, though, whether you're a student or not.
Easily change the capitalization formatting of anything in the doc by highlighting it and choosing Format, then Text. At the bottom of the menu, you’ll see Capitalization, and hovering over it gives you three options: lowercase, UPPERCASE, and Title Case. When you accidentally type in all-caps or need to make a title but don’t want to rewrite what you already have, this is a little-known quick fix that will save so much time.
Paste without formatting
Make note-taking in class easier by selecting Voice Typing from the Tools menu. Once you click the little microphone icon that appears, anything your computer mic pics up will be put into the doc. It won’t be perfect, but it will be editable, so let it jot down everything your professor says, then revise it later for notes that match up with your lecture.
Use an integrated dictionary for papers
You can use Google Docs' built-in dictionary within your doc by going to Tools in the top menu, then hitting Dictionary. You can even highlight a word in the doc and hit Command + Shift + Y to look it up right away. The dictionary appears in the sidebar of the screen, so you don’t need to leave the doc to Google your word. Perhaps best of all, the bottom of the panel shows synonyms that you can swap into your doc to take your vocab up a notch, which is helpful for when you’re writing an essay. (Another dictionary tip: Add any technical terms to your “personal dictionary” so the spell-checker stops flagging them by right-clicking the word and adding it. This works great for those of us with weird last names, too.)
Make a table of contents with little effort
Insert a table of contents from the Insert menu if you need to keep a long doc organized. This only works if you format the headings on your sections by highlighting them, selecting the Format button in the menu, hovering over Paragraph styles, then selecting a header option, but it creates a great table of contents that automatically updates. If information you had on page two ends up on page three after you insert a paragraph of text above it, the table of contents will update on its own, so you don’t have to do it manually. You can also click the headers within the table of contents to quickly navigate to that section of the doc.
Google Docs hacks for group projects
Compare documents, too
A similar feature is called Compare Documents and it's best if you're trying to combine input from multiple people or you're working on different drafts. Click Tools and then select Compare documents. A pop-up window will prompt you to upload the document you want to compare (like an older draft or someone else's version of the work) and fill in your name so the changes it finds can be attributable to you. If you're uploading a partner's work to compare to yours, enter their name. Once you've uploaded your document, Google Docs will highlight all the differences and attribute changes to whoever made them.
Force collaborators to work on copies, not the actual Google Doc
I've run across this a few times when working on assignments from professors: I'll open a Google Docs link, usually containing instructions for a project, and find their doc is not editable. So, I have to "Make a copy" that generates the document a second time in my Docs. Teachers do this so they can easily distribute a worksheet and all the students can fill it in without affecting the original version everyone has access to. It works well in that scenario, but could also be helpful if you need group members to do some independent work and don't want everyone typing into the primary document at the same time. Click "Share" on the top right of the document, change the link settings to "Anyone with the link," and choose "Editor" from the dropdown next to it. Next, copy the link and paste it into whatever you're using to share it. Before hitting send, edit the end of the link by replacing the word "edit" and everything after it with "template/preview."
Google Docs hacks for everything else
You can (and definitely do) use Google Docs for more than just writing essays. Here are some of the most convenient things I’ve been able to do with Google Docs, which usually require multiple programs when using other software.
Take advantage of Google Keep
You can turn your PDFs into editable text documents by uploading them to your Google Drive, then hitting “Google Docs” in the “Open With…” menu. I didn’t know you could do this until a few months ago, when my Adobe subscription lapsed and I was refusing to pay for it again on principle, since I only needed to edit one document. There can be some formatting issues when doing this, but for the most part, I’ve found that Google Docs seamlessly turns the PDF into editable text, so it's easy to make changes before saving, again, as a PDF.
Sign documents for free, too
To sign within Google Docs, go to Insert, then Drawing, then New. A box will appear for you to draw in. Just go to the menu option that says Select Line and hit Scribble. Now, scribble your signature in the box, hit save, and you’ll be able to insert it right in the document.
Create Google Docs tasks to keep yourself focused
You can also add in-text “tasks” to stay on track. This is helpful if you’re working collaboratively with a group or just need to get a massive assignment done on a particular timeline. By typing @task into the doc, you’ll prompt a dialog box that allows you to name the task, delegate it to someone (even yourself), and set a date that it needs to be completed by, so you’ll get reminders. It’s helpful to put a blank page at the beginning or end of your full doc and add all the tasks there. Google Docs puts a little checkbox next to all the tasks, too, so you can tick them off as you go.
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